Manager, Portfolio Management

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Manager, Portfolio Management

Three (3) permanent, full-time positions – Toronto, ON

The City of Toronto owns one of the largest, complex and most valuable real estate portfolios in North America, encompassing 8,446 properties, 6,976 buildings, and over 105 million square feet across 11 real estate asset types, with approximately $1 billion in operating costs and $1 billion in capital costs each year. This makes the role of Manager, Portfolio Management within our Corporate Real Estate Management (CREM) Division a particularly exciting and challenging career opportunity.

If you’re a seasoned real estate expert with extensive experience in leading a team of professionals, there’s never been a better time to join our Corporate Real Estate Management, Transaction Services Section and support transit, infrastructure and development, community and social services, or strategic projects. In a fast-paced, high-volume environment, we manage multiple, complex real estate transactions on behalf of the City and its entities, to enable them to carry out their activities and meet their business needs. Our focus is on continuous improvement, through performance improvement and the development and implementation of sound management practices.

With the goal to maximize real estate value in pursuit of social, economic and environmental benefits while achieving value for the City, you’ll oversee the management of the City’s real estate portfolio and transactional work. Utilizing your extensive real estate expertise, you’ll manage a team of real estate professionals to modernize and harmonize day-to-day real estate management, and coordinate the strategic implementation of major real estate projects and transactions in collaboration with both internal and external stakeholders.

Portfolio and Unit Oversight

Drawing on your track record of success in planning, end-to-end deal negotiation and real estate portfolio management (all asset classes), you’ll develop and implement strategies, long-term plans, and comprehensive profiles of the City's real estate assets. You’ll determine and execute real estate strategies, processes and initiatives related to Unit-specific demand, program requirements, priorities and transactional needs, and develop processes and tools to increase efficiencies, improve the effectiveness of services provided by the Unit, as well as resource control and reporting, and ensure optimal financial administration and Unit effectiveness.

An integral part of your job as Manager will be to motivate and train Unit staff, administer the annual budget and supervise day-to-day operations, from scheduling, assigning and reviewing work, to ensuring effective teamwork, high standards of work quality and organizational performance, and promoting continuous learning, staff development and innovation. As a people leader, you’ll implement effective management and change management techniques and performance management processes, while and ensuring the development of work plans, policies and strategies for the efficient delivery of expert real estate services.

Leading Transformational Change

Experienced in leading and achieving positive transformational change with and through people, you’ll contribute to the continuous improvement of unit performance through analysis and the development and implementation of sound management practices and procedures, and by providing unit staff with direction and guidance. Leading by example, you’ll set the overall strategic direction of the unit by establishing goals and both short-term and long-term objectives aligned with the City's strategic planning initiatives and financial targets, while and setting multi-year work plans with annual benchmarks for staff integrating appropriate City strategic directions.

Technical Expertise

Acting as a valued source of expertise in all things real estate, you’ll provide oversight and direction on all types of property interests owned by the City of Toronto, Agencies, Corporations and Commissions under the scope of the unit and related real estate transactions. This will include developing terms of reference, undertaking feasibility studies, issuing proposal calls for real property assets, and managing the acquisition and disposal processes, including negotiating various types of real estate transactional agreements. We will rely on you to make sound recommendations in order to ensure that all transactions are conducted in an open, fair and transparent manner, and in conformance with applicable laws and City policies and procedures, and that the City's property inventory is maintained, updated and accurate.

Communication and Stakeholder Management

An exceptional communicator – verbally and in writing – with strong political acuity, you’ll represent Transaction Services on multi-faceted, cross-disciplinary projects as they relate to all aspects of the real estate portfolio, and at internal and external meetings with multiple stakeholders. You’re also well equipped to respond to enquiries from City staff, Councillors and the public regarding City ownership or other City interest in property, usage and jurisdiction, prepare reports to Senior and Executive-level Management, Standing Committees, Community Councils, Budget Advisory Committee and City Council on all property management-related matters, and make presentations.

What do you need to succeed?

Among the strengths you bring to the role of Manager, Portfolio Management, will be the following key qualifications:

  1. Post-secondary education in a relevant field such as Business, Real Estate Asset Management, Accounting / Finance, Planning, Development / Engineering, Real Estate and/or Land Economics, or an equivalent combination of education and experience.
  2. Considerable experience negotiating complex real estate agreements, including multi-party, commercial, industrial, residential, development and multiple real estate interests transactions, with a strong understanding of, and demonstrated ability to apply, financial modelling, real estate value, real estate law (all relevant legislation) and planning considerations.
  3. Extensive real estate transaction project management experience, including the ability to define and meet project purpose and objectives, undertake project activities, achieve milestones and deliverables, monitor and track progress, and communicate effectively in a multi-stakeholder environment. A PMP designation is considered an asset.
  4. Extensive knowledge and experience in planning, end-to-end deal negotiation and real estate portfolio management (all asset classes).
  5. Experience in leading and achieving positive transformational change with and through people.
  6. Experience in developing and implementing strong relevant policies and procedures.
  7. An Accounting or Financial designation such as CFA and/or CBV, with real estate experience, or postgraduate studies in Real Estate, is preferred.
  8. Extensive experience with, and knowledge of, financial and accounting concepts such as Discounted Cash Flow (DCF), Net Present Value (NPV) and Internal Rate of Return (IRR), to understand real estate analysis and be able to build or review financial models, is an asset.

This mandate will also benefit from your demonstrated ability to influence people at all levels, your proven negotiation, conflict resolution, interpersonal and relationship-building skills, and your sound judgement and organizational, analytical, problem-solving and decision-making abilities.

Salary Range: $110,947.20 - $130,353.60 per year

Toronto is home to more than 2.9 million people whose diversity and experiences make this great city Canada’s leading economic engine and one of the world’s most diverse and livable cities. As the fourth largest city in North America, Toronto is a global leader in technology, finance, film, music, culture, and innovation, and consistently places at the top of international rankings due to investments championed by its government, residents and businesses. For more information, visit or follow us on Twitter at, on LinkedIn at or on Facebook at

How to Apply:

For more information on this and other opportunities with the City of Toronto, visit us online at To apply online, submit your resume, quoting Job ID 14562, by April 15, 2021.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.


The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).


Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.