Coordinator, Facility Management

DCC is proud to be recognized by  Forbes on their 2022 list of Canada’s Best Employers!

The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility management, maintenance and minor construction. The incumbent coordinates the activities of contractors, the Client-Partners and third parties, and convenes meetings regarding contract services. The incumbent may prepare or verify maintenance management plans, conduct building systems inventories, and review computerized maintenance management system data and reports.

The duties and responsibilities listed below are representative but not all-inclusive:

  • Manage and administer contract to ensure compliance with contractual requirements (e.g. ensure activities conform to contract requirements, carry out safety reviews and manage service providers, including consultants and contractors, to ensure they meet Client-Partner requirements and contractual obligations)
  • Provide support services to maintenance programs to ensure buildings and building systems remain energy-efficient (e.g. identify maintenance and repair requirements, review computerized maintenance management system data and reports, prepare estimates and technical reports)
  • Support the operations and maintenance of facilities (e.g. electrical, HVAC, plumbing, building automation, fire detection and suppression, electronic security and communication systems, roads and grounds)
  • Conduct regular inspections of facilities for compliance, performance, Client-Partner satisfaction, safety and asset integrity
  • Maintain records, schedules and documents, and prepare standard reports.
  • Coordinate the input of third parties into contracts (e.g. Technical Standards and Safety Authority, Electrical Safety Authority, soil testing contractors, consultants).
  • Prepare building asset inventories
  • Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards, and applicable codes and regulation
  • Conduct regular energy audits of facilities for energy efficiency and make recommendations based on results
  • Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
  • Ensure quality standards are met, in line with corporate and Client-Partner expectations


  • Support and/or lead business development activities
  • Manage risk
  • Other duties as assigned

General and Specific Knowledge

  • Best practices, methods, trends and legislation in facility management and construction contract management
  • Project and risk management principles

Formal Education and/or Certification(s) and Experience

  • Minimum: college diploma in facility management or related field with four years’ relevant experience, or the equivalent.
  • Preferred: certification in engineering or  engineering technology, real property or facility management (Engineering, Civil Engineering Technician or Construction Engineering Technician, and Real Property Management or Facilities Management Administrator)


  • Use applicable computer software and operating systems
  • Apply project and risk management techniques


  • Provide functional advice and guidance to employees and the Client-Partners


  • Typical office environment with routine travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment