Property Administrator

The primary purpose of the role is to support the on-site management team in the day-to-day operation of the portfolio.

On a day-to-day basis, the key responsibilities of the Property Administrator include but are not limited to:

• Receive incoming requests for service - via phone, email or in-person - from Tenants and responding by providing infromation, problem solving, or escalating the matter as appropriate;
• Draft all tenant communication materials, for review by the Senior Property Manager; ensure all tenant communication materials and emergency procedures packages are maintained accurately and are up-to-date;
• Administer the Angus Anywhere work order system;
• Provide support to management;
• Maintain and update the contract service vendir log containing contract amounts and commencement and expiration dates;
• Process all incident reports to Risk Management/Insurer;
• Coordinate and prepare monthly and quarterly reports and assist with the preparation of the annual budget;
• Monitor the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of A/R;
• Respond to tenants and Corporate Accoutning staff regarding A/R;
• Assist in the tendering process for supplies and services and coordinate specifications and tendering of contracts;
• Respond to contractor queries and correspondence;
• Maintain and update Building Emergency Evacuation Plan;
• Maintain tenants contact lists, vendor and fire warden lists, emergency call out lists;
• Maintain insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met;
• Assist with event planning;
• Enter purchase orders in JDE and distribute/place orders; and
• Prepare tenant chargeback invoices through Angus.

To succees, candidates must possess the following combination of education, experience and skills:

1. 5+ years of experience in the commercial property management field;
2. Enrollment in the Real Property Administrator (RPA) certificate program;
3. Excellent verbal and written communication skills;
4. Superior interpersonal and custoemr service skills;
5. Strong working knowledge of MS Office products (MS Word, Excel and Outlook);
6. Experience working with JDE EnterpriseOne is desirable; and
7. Demonstrated ability to work effectively in a deadline-driven environment.

 If you are interested in working with an Industry Leader, please email your resume to employment@menkes.com